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How To Boost Customer Service For Your Online Store

Customer service can be difficult to provide on an e-commerce site because there are no face-to-face encounters, but it is just as crucial as it is in any other customer-facing organization.

While e-commerce websites might be tremendously handy, they can also fall short in a number of important ways. The inability to give the same level of personalized attention that you would obtain in a brick-and-mortar store is the most glaring flaw.

If you want to outperform the competition, however, your company needs to identify ways to improve online customer service in order to stand out.

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What is e-commerce customer service and how does it differ from traditional customer service?

E-commerce customer service is concerned with resolving the inquiries, needs, and concerns of the customers. To do this effectively requires promptly responding to messages you get on e-commerce platforms or social networking sites, as well as by email, text, or phone in order to acquire leads while they are still actively engaged. Alternatively, it could imply the appointment of customer service representatives to ensure that sufficient attention is provided to your customers’ messages across a range of outlets.

What it takes to create excellent e-commerce customer service

When it comes to selling things online, there are several pros and cons to consider. While the advantages normally outweigh the disadvantages by a wide margin, the inability to engage with clients face-to-face is generally regarded as a disadvantage.

However, e-commerce enterprises may still provide excellent customer service; it simply requires a little more effort on their part. Here are a few pointers to help you improve your interactions with clients when they visit your online business.

  1. Request feedback

You must cultivate the habit of soliciting feedback from customers  While it may not always be what you want,  it is always beneficial in some way. Having a clear understanding of what your consumers think about your brand, business, products, and service are critical if you want to provide the best possible customer service.

  1. Provide alternatives

The fact that a consumer is shopping for your products online is evidence in and of itself that they like having a variety of choices. When it comes to customer service, make sure you provide them with the same level of choice as you would. As an alternative to providing them with an uninspiring contact form, provide them with extra options like live chat for your website, text messaging customer care, and free phone numbers.

  1. Be precise

In every industry, dissatisfied clients are a regrettable but unavoidable reality. Include as much information as possible on orders in order to eliminate any potential conflicts.  In order to do so, you must provide extensive information on topics such as shipping and return policies, warranties, guarantees, and other information that could have an impact on the customer’s experience.

  1. Make an investment in a high-quality site search feature

A large part of your customer service is determined by the way your e-commerce website is designed. Invest substantially in high-quality site search functionality in order to keep customers satisfied and turn them into buyers. Customers will be more satisfied as a result, and you will save time by avoiding unwanted encounters that waste your time.

  1. Provide useful follow-up information.

We have all received those obnoxious emails from firms after making a single transaction from their website, and it is frustrating. Do not be a part of that group. Instead of sending out stale advertising for months after purchase, send out valuable deals and offers as soon as they make a purchase to keep them interested. Customers are more likely to convert if you are still fresh in their minds when they are shopping. Furthermore, attractive bargains and freebies demonstrate that you are interested in keeping them as a customer.

  1. Make shipment free of charge.

Offering free shipping is one of the most effective e-commerce customer care strategies. A few additional dollars may be necessary, but it will go a long way toward impressing them and convincing them to make that initial purchase.

  1. Improve the quality of customer interactions.

Despite the fact that your team have the necessary skill set to deal with clients, they must also be able to relate to them. For example, attempt to identify areas of commonality with the customer, such as common interests. This stage assists your team members in comprehending disagreement and humanizes the interaction for the benefit of the consumer.

  1. After the problem has been resolved, follow up 

When a problem arises, it is critical that customers believe you are on their side; therefore, follow up to ensure that the issue has been thoroughly fixed and that the customer is satisfied with the service. This can be accomplished through an email or a customer feedback survey. The idea is to demonstrate to the customer that you are on their side.

  1. Actively listen to what the customer has to say

In order to ensure that you comprehend what customers are saying, it is vital to clarify and rephrase what they are saying throughout conversations. It will also help you to move the conversation in the appropriate direction if you demonstrate empathy and mimic their emotions.

  1. Make yourself available

Making ensuring your consumers can reach you is an important part of providing the personal touch that leads to customer happiness. For example, if you and your colleagues are in various time zones, you should be available at their convenience. This will assist in building their trust while also reminding them that your company is not a machine.

Customer service may not be the most popular activity for most businesses, but it should be a primary point of emphasis for all of them. When looking for methods to improve your e-commerce site, take a look at your customer service and see if there are any areas where you might make improvements.

The differences between physical stores and e-commerce stores when to customer service

There are several significant distinctions between customer service in e-commerce and brick-and-mortar stores.


Face-to-face interaction: E-commerce is essentially devoid of the face-to-face interactions that distinguish brick-and-mortar businesses from online stores. Good e-commerce customer service teams make an effort to recreate the structure and value of face-to-face customer service. An e-commerce business may employ several technologies to achieve this objective, including phone calls, live chat, and chatbots.

After-hours interaction with clients is not often expected in brick-and-mortar stores, which have established hours for their personnel to engage with customers. However, because the internet is available 24 hours a day, customers can reach you at any time. As a result, you may find yourself falling behind in responding to customer emails, SMS, and other similar communications.

Many consumers may expect the same level of care from smaller e-commerce enterprises, given that e-commerce behemoths like Amazon have built their reputations on providing exceptional customer service to their customers. Small e-commerce enterprises have a significant problem as a result of these expectations. When you have a small team, it is practically impossible to keep up with client communications. However, falling behind on customer communications has far more serious ramifications for an e-commerce firm than it does for a traditional retail storefront.

What is the importance of providing excellent customer service?

The quality of customer service plays an important influence in the majority of purchases you make, whether you recognize it or not. Consider the situation in which you are trying to purchase a specific item that is available from numerous vendors at nearly the same price. That which distinguishes the one you choose from the ones you pass by is the following: While brand equity and familiarity frequently play a part, it is often a matter of how quickly you will receive the product, what support it will come with, and how comfortable you are with the brand that matters the most.

These characteristics all fall under the category of customer service, demonstrating the necessity of providing services to clients rather than just products.

Also published on Medium.

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